Commercial Lease Administrator

Purpose

Maintenance and administration of commercial leases for existing and new tenants. Report to Manager, Commercial Property Administration and provide support to Commercial Property Administration and Commercial Leasing Coordinator teams through Lease Administration functions.

Tenant Lease Administration:

• Read and identify relevant sections of commercial leases for Abstracts. Extract all relevant details, populate lease Abstract template, and upload tenant accounts details to Yardi.

• Ensure compliance with Lease for new tenant for key turnover with Operations Team.

• Create tenant accounts and set up Lease terms and rates in Yardi.

• Work with Property Administrator for Yardi Lease activation and Abstract sign off.

• Set up tenant expense pools for revenue in budgets tenant year end reconciliation to ensure alignment with Lease Agreements.

• Obtain and verify Broker Commission statements for processing through Property Administrator

• Update and maintain tenant insurance to ensure adequate coverage as per Lease.

• Assist with Due Diligence requirements for property purchase/sale.

• Follow up with tenants for execution of lease agreements.

• Prepare Vacancy Possession notices for issuance to tenants on impending expiration.

• Prepare Tenant Acknowledgement or Estoppel Certificates on request.

• Prepare Leasing invoices for review and approval by the Leasing Coordinators.

• Other duties on request

Lease Reporting:

• Generate Lease expiry reports, reviewing and identifying all upcoming term expirations. Review and communicate with the Leasing coordinator for updates on approaching lease expirations.

• Meet with Leasing Coordinators and V-P on a weekly basis for leasing updates

• Work with Lease coordinators to update and generate Amendment Activity Report

• Communicate lease activity with Property Administrator

• Update Lease sections for monthly property Management Reports in close cooperation with Leasing Coordinators

General Administration - As a team member:

• Understands and is committed to team objectives.

• Actively contributes to the achievement of team objectives.

• Accepts shared responsibility and ownership of projects.

• Committed to getting the work done and meeting all deadlines.

• Involves others in decision making & works toward a consensus on decisions.

• Owns problems rather than blaming others.

• Respects and tolerates individual differences.

• Acknowledges and works through conflicts openly.

Qualifications

Education

• College Diploma/University Degree

• Ability to read and write English fluently and be familiar with legal commercial leasing language

Experience

• A minimum of three (3) years of experience in leasing administration or a related field.

Skills and abilities

• Actively supports our values of: Honesty, Integrity, Respect, Trust.

• Strong communication skills.

• Solid working knowledge of commercial leasing.

• Strong administrative and organizational skills.

• Strong time management skills.

• Represents professional image.

• Strong customer service orientation.

Works well under stressful conditions; independently and comfortably in a fast-paced environment.

Thank you for your interest in Sterling Karamar Property Management.

Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement.

Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.

Please note that our Corporate Offices are scent-free work environments.