Accounts Payable Associate

Purpose

The Accounts Payable Associate reports to the Supervisor, Accounts Payable and is responsible for processing and managing accounts payable transactions with accuracy, efficiency, and compliance with company policies. Supporting a portfolio of residential and commercial properties, this role requires proficiency in Yardi Voyager, strong organizational skills, and the ability to collaborate with vendors, property managers, and internal teams to ensure timely and accurate payments.

Responsibilities

Accounts Payable Processing

• Process accounts payable transactions, including invoices, purchase orders, and cheque requisitions using Yardi Voyager
• Verify, code, and batch invoices to ensure proper allocation to the correct property and GL code
• Set up and monitor online bill payments for utilities, telecommunications, property tax obligations, and contracted services
• Prepare weekly payment batches, ensuring compliance with vendor terms and internal approval workflows
• Communicate with vendors, property managers, and other internal stakeholders to resolve invoice discrepancies and payment inquiries
• Reconcile monthly vendor statements, follow up on outstanding items and escalate concerns to the Supervisor, Accounts Payable or Manager, Corporate Accounting
• Coordinate with property accountants to manage cash positions effectively and ensure sufficient funds for payables
• Maintain organized digital and physical filing systems for all payables documentation in compliance with internal controls and audit requirements
• Support financial audits and client requests by gathering necessary documentation and assisting with reporting

Collaboration & Process Improvement

• Work closely with property managers, accounting teams, and vendors to ensure seamless AP operations and timely payments
• Partner with cross-functional teams to improve invoice approval workflows and enhance efficiency in payment processing
• Identify opportunities for automation and optimization to reduce manual tasks and improve accuracy
• Assist in developing and implementing best practices for AP procedures, ensuring compliance with company policies and industry standards
• Participate in Yardi system updates, testing, and rollout of new modules or features, as needed
• Provide training and support to team members on AP processes and system enhancements
• Proactively manage vendor relationships, ensuring timely responses to inquiries and fostering positive partnerships

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or a related field
• 1-3 years of experience in Accounts Payable, preferably in a real estate or property management environment
• Proficiency in Yardi Voyager is strongly preferred
• Strong understanding of real estate-related payables, including utility bills, property tax remittances, maintenance services, and capital improvements
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, basic formulas)
• Excellent attention to detail, organizational skills, and problem-solving abilities
• Strong analytical skills with the ability to identify discrepancies and recommend solutions
• Ability to communicate professionally and maintain confidentiality in financial matters
• Strong administrative, organizational and time management skills
• Ability to work independently and in a team environment
• Experience with process improvement initiatives is an asset
• Support and embody our company’s values: Honesty, Integrity, Respect, Trust

Thank you for your interest in Sterling Karamar Property Management.

Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement.

Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.

Please note that our Corporate Offices are scent-free work environments.