Commercial Leasing Coordinator

Purpose 

Negotiation and preparation of the overall commercial lease documentation for prospective new tenants and renewal of leases for existing tenants for an assigned portfolio of clients.

Main Responsibilities:

Leasing: Prospective and New Tenants

• Review and revise Offers to Lease (OTL), prepare Net Effective Rent (NER) and propose changes to the OTL to effect satisfactory NER.

• Negotiate terms and conditions of OTL and revise OTL based on approved terms and distribute as required

• Accurately draft lease based on OTL terms and conditions.

• Finalize Lease after negotiations and approval process.

• Review and oversee external broker listing agreements

Leasing: Existing Tenants

• Monitor lease expiry dates and update Yardi on a regular basis.

• Prepare draft renewal proposal that includes rental rates.

• Organize the renewal proposal process based on the type of property.

• Prepare Lease Renewal, Extension and Amendment Agreements.

Other Responsibilities:                                                         

• Recommend rental rates based on extensive market research.  

• Update commercial leasing tracker and Yardi as to status

• Obtain credit information and run credit checks for new tenants.

• Prepare SKPM invoices for all finalized documents in accordance with client management contract.  

• Provide monthly and quarterly reporting and participate in client meetings.

• Provide leasing assumptions for annual property budgets.

• Be the focal point for leasing questions and inquiries from (prospective) tenants, agents and owners.

• Take initiative to propose improvements of leasing processes and procedures.  

• All other duties as required

Scope

• Reports to the Leasing Manager/Director of Leasing/Associate Vice President

• Work in close cooperation with (prospective) tenants or their representatives, Associate Vice President of Commercial Operations, Commercial Property Managers, and Commercial Property Administrators.  

Qualifications

Education

• College Diploma/University Degree or accredited industry designation

Experience

• A minimum of three years’ experience in Commercial Leasing.   

Skills and abilities

• Supports our values of: Honesty, Integrity, Respect, Trust.

• Strong communication skills.

• Ability to read and write English fluently and ability to read and understand commercial lease documents. 

• Strong computer skills: Excellent knowledge of Word, Excel, Microsoft Teams and Outlook as well ability to learn YARDI Voyageur.

• Solid working knowledge of commercial leasing.

• Strong administrative and organizational skills.

• Strong time management skills.

• Represents professional image.

• Strong customer service skills.

• Strong negotiating skills.

• Works well under stressful conditions; independently and comfortably in a fast-paced environment.  

• Excellent written and verbal communication skills

• Team player, works well with others.

• Basic knowledge of finance.

• Familiarity with lease clauses and their impacts.

Thank you for your interest in Sterling Karamar Property Management.

Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement.

Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.

Please note that our Corporate Offices are scent-free work environments.