Maintenance Coordinator

Purpose

Be the focal point for maintenance enquiries from residents. Schedule and coordinate the maintenance and cleaning activities and ensure a timely and correct administration of the maintenance activities.

Main Responsibilities & Activities

Tenant Relations:

• Answer maintenance questions from residents.
• Communicate with residents with respect to any maintenance related matter.
• Prepare the notices for residents for regular maintenance by contractors in occupied suites.
• Prepare the 24 hour notices for residents for pre-move out inspections.

Maintenance Administration:

• Based on work orders, generate Purchase Orders (PO’s) to be approved by the Property Manager.
• Order trades based on approved PO’s.
• Coordinate access for maintenance contractors and other trades.
• Match invoices with PO’s.
• Close Work Orders in the system and give Work Order to Property Administrator to file.

Coordination of Maintenance and Cleaning Duties:

• Coordinate maintenance work in turn over suites.
• Schedule and coordinate daily cleaning of the properties.
• Schedule and coordinate daily maintenance requests.
• Weekly inspect recreation facilities.
• Perform move out inspections. 
• Ensure the availabilities of cleaning supplies and maintenance materials.
• Be a supportive member of the Residential Property Management Team.

Scope

• Report to the Residential Property Manager.
• Work in close cooperation with the Property Manager, Cleaning & Maintenance Staff, Office Staff, Project Manager and outside contractors.
• Provide emergency on-call coverage to coordinate contractors at site.

Qualifications

Education

• Minimum High school degree (Grade 12/13).

Experience

• 3 to 5 years of technical and practical experience.
• B.E.S Certification 1 or 2 preferred.

Skills and abilities

• Support our values: honesty, integrity, respect and trust
• Strong communicating skills.
• Service oriented and cooperative.
• Strong planning and organization.
• Good computer skills.
• Takes initiative.
• Has a high stress tolerance.
• Compliant to rules and regulations (especially concerning safety)
• Good judgment skills.
• Attention to details.

We are an essential service and are continuing to hire during this time.

Please note: Sterling Karamar Property Management is actively monitoring the progression of the coronavirus, COVID-19, to ensure that we have the most accurate and latest information on the threat of the virus. As you know, this situation is developing rapidly as new cases are identified in our communities and our protocols will be adjusted as needed. We are following updates and procedures from the Governments of Ontario and Canada and the World Health Organization. Our response and plans may adjust according to the recommendations from these organizations.

Sterling Karamar Property Management (SKPM), a division of Sterling Silver Development Corporation is committed to taking all reasonable steps to maintain a safe environment for our employees, our residents and visitors and guests to our properties and to comply with our statutory obligations under the Occupational Health and Safety Act. In order to reduce the risk of COVID-19 transmission, SKPM has implemented a mandatory vaccination policy for all employees. Employees who have a medical exemption, are ineligible to receive vaccination or have a valid exemption based on a prohibited ground with Human Rights will be subject to additional measures of safety including regular rapid antigen testing and COVID-19 testing in order to attend the workplace.

Thank you for your interest in Sterling Karamar Property Management.

Please note that applications from all interested individuals are appreciated; however, we will only contact candidates that are selected for advancement.

Sterling Karamar Property Management values diversity in the workforce and is an equal opportunity employer. We welcome and encourage applications from people with disabilities and offer reasonable accommodation upon request for candidates taking part in all aspects of the selection process.